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Moon Collider - Operations Assistant


  • CodeBase Edinburgh 38 Castle Terrace Edinburgh, Scotland, EH3 9DZ United Kingdom (map)

Operations Assistant

This position is available to capable individuals, regardless of previous experience or qualifications.

At Moon Collider, the team behind Kythera, we see it as a goal in itself to offer people a step up into the industry, sharing our experience and offering an opportunity to learn - as such specific positions are available for juniors or as internships. We also welcome speculative applications from experienced programmers skilled in games development, high-performance C++ or AI, as we continue to expand our team and new positions can be filled quickly.

Take on the day-to-day tasks of running a tech business, learning directly from and working very closely with the CEO and operating to support him in many non-technical roles. You might be interested in this position as training to run your own business, or you may simply enjoy helping a dynamic organisation to run smoothly and managing all its complexities. You can expect future opportunities to specialise and advance in the management of a growing company.

Your responsibility is gradually take over a wide range of duties from the CEO to allow him greater focus on strategic areas, and to work with diligence and initiative to help the technical team in working in an efficient and low-stress manner. 

You will be highly organised, driven to enable those around you, have good social skills, excellent written English, excellent attention to detail and enjoy intensity in your work. Your trustworthiness and discretion will be beyond reproach. You will be willing to put in an extra hour or two where it will make a difference and to be flexible, but excessive hours overall are not required.

This is not a technical or design role and not a good position for would-be games developers, but if you are passionate about games or games development then you will enjoy enabling that team and being immersed in their work.

Specific responsibilities after 6 months are expected to include:

  • General administration - post, answering phone, booking travel, helping with bill payments, purchasing office items

  • Project administration - managing signoff with clients on work orders, forming and sending invoices

  • Legal - smaller changes to contracts with oversight, review and comparison of versions, assistance with signing and execution

  • Project management - resource planning tracking of technical progress, bug trackers, spreadsheets, team coordination

  • Financial - cost tracking and planning with oversight, working with bookkeepers

  • HR - organising team events, vacation tracking, early review of job applications, not people management

  • Client relationship management - organising and attending technical meetings with clients, keeping notes, tracking action items

  • PA - assist CEO in business and personal tasks wherever you can save him time, organising calls, meetings, travel

  • Process development - help to codify, document and develop business and technical processes

Most of these tasks you will learn from the CEO from scratch, assisting with or taking over existing processes and developing them.
You many have previous experience in business, games development or production, but none is required. You may have relevant qualifications, but none are required.

Hours: Full time or equivalent to 4 days per week. 
Location: Codebase, central Edinburgh. Flexible remote work may be possible later.
Salary: DoE.
Start date: immediate or by February 1st. (First listed 25/11/2018)

Trial periods as well as 3 or 6 month probation are likely to be required.

How to apply

If you would like to be considered we need you to send us:

  1. A brief explanation of why you are interested in the role

  2. Your CV and current address

  3. Your availability

  4. Confirmation that you have existing rights to work in the UK

  5. A brief description of why you think you would be well suited to the role, illustrating for just a few of the points listed above, and noting a few areas you feel would be more difficult

  6. Supporting material (as below)

The supporting material can take whatever form you think best demonstrates your potential and does not need to directly address this role. It could be previous professional work, a hobby project, an educational assignment or a toy example. It could be text, a video, a spreadsheet. You need only include one or two short examples as initial review will be very brief.

Send us this all together in an email to jobs@kythera.ai, mentioning "Operations" in the subject line.

Earlier Event: November 15
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Later Event: November 29
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