Back to All Events

ShareIn - Office Administrator


  • CodeBase Edinbrugh 38 Castle Terrace Edinburgh, Scotland, EH3 9DZ United Kingdom (map)

Office Administrator

About ShareIn

ShareIn is an exciting Edinburgh fintech start-up that specialises in investment technology and compliance. We provide tools that firms can use to run their own platform. Our clients span a range of sectors, from funding pioneering businesses that install life-changing solar systems in Sub-Saharan Africa to property developments in the UK.

You’ll be joining a growing team (currently 28) who will benefit form a keen and enthusiastic Office Administrator joining them to ensure the office runs smoothly so everyone can work more efficiently.

What would you be doing?

Key Responsibilities

  • Answering the phone.

  • Managing correspondence.

  • Administration of the ISA Transfer Process filing documents, updating databases, cashing cheques.

  • Using adobe e-sign to send out contracts, minor drafting changes to contracts.

  • Software Subscription management (all the SaaS services we use).

  • Some diary management for CEO booking in calls/meetings.

  • Meeting room set up when we have visitors.

  • Maintaining the visitors log.

  • Office admin - ordering equipment, stationary, kitchen supplies and ensuring communal areas of the office are maintained.

  • Managing the process for new hires to the team (and leavers).

  • Supporting the team with other admin tasks scheduling meetings, taking and distributing notes.

  • Maintaining the annual leave and sickness records.

  • Trouble shooting any office issues that impact effectiveness.

What attributes will be necessary to be successful in this role?

ShareIn provides a positive, open and friendly work environment. We are looking for someone that really cares about what they are doing and who can work independently. We’re looking for applicants who are enthusiastic, positive and hardworking.

Qualities and skills we’re looking for:

  • Able to demonstrate experience of office administration

  • Really organized, capable of follow through - you absolutely must have keen and well-developed attention to detail.

  • Able to demonstrate outstanding verbal and written communication skills - you will be speaking with and emailing our clients.

  • Flexible. Things move quickly at a start-up and your tasks may evolve - we think that’s a good thing!

  • Able to show a can-do attitude, always ask if you don’t understand something; muck in and help the team, even if it’s not your job.

  • Willing to pick up new skills.

What’s in it for you?

  • Salary £25,000.

  • 33 days holiday pro-rata.

  • The chance to be in at the start of a high growth company in a high growth sector.

  • The opportunity to learn and deepen skills in a growing field.

  • Best view from an office in the world.

How to apply

If this sounds like the kind of opportunity you have been searching for, please apply and let us know what it is about this job that has caught your attention.

If you have any questions or if you think this role is for you please get in touch! Send a cover letter and CV to Tully Treslove. tully@sharein.com by 25th October.

Strictly no agencies.

Earlier Event: 7 October
Airts - Business Analyst